The Charles S. Peirce Society

Constitution of the Charles S. Peirce Society

(Approved, December 28, 1978 in replacement of the 1965 Constitution;
amended December 28, 1985; amended December 28, 2003; amended December 28, 2008)

ARTICLE I     Purpose

The purpose of the Charles S. Peirce Society shall be to encourage study of and communication about the work of Charles S. Peirce and its ongoing influence in the many fields of intellectual endeavor to which he contributed.

ARTICLE II     Members, Fellows, and Subscribing Institutions

Any person agreeing to the purpose of the Society will be admitted to membership and shall continue as a member while annual dues are paid. In certain cases, a person's dues may be waived by the Executive Committee. Each individual member shall have one vote in all business meetings and mail or email ballots of the Society at large.

Any association, center, or institute agreeing to the purpose of the Society may be admitted to non-voting membership at a special annual rate.

Members will pay annual dues, which will include a subscription for the Society's journal, the Transactions of the Charles S. Peirce Society. Annual dues shall be fixed by vote of the Society at the annual business meeting on recommendation of the Executive Committee. Different categories of membership may be established by the Executive Committee and will be listed in the Society's publications and calls for dues.

A Fellow of the Charles S. Peirce Society is any living person who has served a term of office as President of the Society. Because of their past experience in encouraging the goals of the Society, Fellows may additionally serve in advisory capacities, or otherwise assist current officers of the Society in ways that may be established by the Executive Committee, the current President, or the Society at large.

Institutions such as libraries and colleges may subscribe to the Society's journal at an institutional rate or support its mission in other ways that shall be recognized, but may not be members and may not vote.

ARTICLE III     Officers

The officers shall be a President, Vice President, and Secretary-Treasurer, in the order of seniority. The Vice President and the Secretary-Treasurer will be elected at the appropriate annual business meeting of the Society by a simple majority of members present and voting. The outgoing Vice President will automatically become the new President. Between annual meetings of the Society, a vacancy occurring in the Presidency shall be automatically filled by the next senior officer. Such a vacancy in any other elected office shall be filled by a member appointed by the President, and confirmed by a majority vote of the Executive Committee. The President and Vice President shall hold office for one year, the Secretary-Treasurer for three years, renewable. Terms of office for newly elected officers begin with adjournment of the meeting of their election, and terminate at adjournment of the last business meeting of their term.

The President shall be the senior officer and will be responsible for the general administration of the affairs of the Society. The President will preside at all business meetings of the Society or its Executive Committee. The President shall present an address at the annual meeting of the Society.

The Vice President shall assume the duties of the President whenever the latter, for any reason, is unable to fulfill them. The Vice President shall be the parliamentarian of the Society in the absence of the Secretary-Treasurer, and shall preside the program portion of the annual meeting.

The Secretary-Treasurer shall keep a current list of members of the Society for purposes of officially establishing membership status when required for any reason. The Secretary-Treasurer will make a record of both program and business meetings of the Society, and will see to it that these records are promptly recorded in the Society's minutes. The Secretary-Treasurer will be in charge of managing and certifying the results of all ballots of the Society, either at meetings or by mail or email. The Secretary-Treasurer will be the parliamentarian of the Society. The Secretary-Treasurer and the Editor(s) of the journal will be jointly responsible for receiving and depositing all funds incoming to the Society, including all membership dues, subscription fees, or other monies paid the Society for any purpose whatsoever. The Society's treasury, except for subscription fees, shall be maintained in an interest-bearing bank account in the name of the Society. The Secretary-Treasurer will also execute all payments and disbursements from the treasury when such are authorized by the Executive Committee or the Society at large. The Secretary-Treasurer will keep a written record of all financial activities pertinent to the treasury of the Society, and will give a financial report at the Society's annual business meeting. The Editor(s) will give a similar report concerning the journal's financial affairs. These reports will be promptly recorded in the Society's minutes. These minutes shall be published in the Society's journal and on the Society's website.

ARTICLE IV     Executive Committee

The Executive Committee shall be composed of the President, the Vice President, the Secretary-Treasurer, the Editor-in-Chief of the Society's journal, the Society's webmaster, and three members of the Society, one elected each year, to serve a three-year term. In conducting its affairs, the Executive Committee will routinely inform and consult with the president of the Charles S. Peirce Foundation, the director of the Peirce Edition Project, and the chairs of committees as appropriate.

The Executive Committee shall meet at such times and places as it may determine, or at special meetings called by the President. In the interim period between annual meetings of the Society, the Executive Committee shall conduct all matters normally required to administer the affairs of the Society, except for constitutional amendments and elections of officers. The Executive Committee may conduct its business by any means of communication. The Executive Committee will supervise the treasury and will not permit expenditures in excess of funds available. With the President as chairperson, the Executive Committee may serve as the program committee for either program or business meetings of the Society. It will arrange all meetings of the Society and will require an announcement of their time and place to be conveyed to all members well in advance of Society meetings.

ARTICLE V     Other Committees

In consultation with the Executive Committee, the President shall appoint a Nominating Committee, composed of three members of the Society one of whom shall be a Society Fellow not serving on the Executive Committee, to present nominees in accordance with election procedures given in Article VII. The term of office of this committee will expire at the conclusion of the election in question.

In consultation with the Executive Committee, the President shall appoint a Website Committee, consisting of a webmaster, who shall serve as an ex officio member of the Executive Committee, and other members as appropriate. The President, the Secretary-Treasurer, and an Editor of the Society's journal shall be ex officio members of this Committee. The Society's official website shall provide, at a minimum, regularly updated information about the composition of the Society's Executive Committee, the list of Fellows of the Society, membership conditions, subscription to the Society's journal, annual meeting and essay contest announcements, and a copy of the constitution. Annual meeting minutes shall also be posted on the Society's website.

In consultation with the Executive Committee, the President may appoint such ad hoc committees as may be required to conduct the affairs of the Society.

Status as a committee member may be discontinued by a 2/3 majority vote of the Executive Committee.

ARTICLE VI     Meetings

An annual meeting of the Society, consisting of a program meeting and a business meeting, shall be held at a time and place determined by the Executive Committee. At least one month prior to the annual meeting, the Secretary shall send each member a notice of it, including a list of presentations to be given in the program meeting and an agenda of the business meeting. This information shall also be posted on the Society's website. Special program meetings may be called by the Executive Committee. Members seeking the Society's official sponsorship for a meeting they organize must apply to the Executive Committee. The programs of special and sponsored meetings may be posted on the Society's website.

A mail or email ballot on any issue coming before the Society will be initiated upon request by five or more members present at the business meeting.

ARTICLE VII     Elections

Elections of officers and other members of the Executive Committee shall normally be conducted in the following manner. In consultation with the Executive Committee, the President shall appoint a Nominating Committee. The chairperson of the Nominating Committee will report its nominations at the annual business meeting. Any member of the Society, either by voice at the meeting, or by petition addressed to the Secretary-Treasurer, may nominate additional persons for any elected office if these persons have given their prior consent. Persons not members of the Society may not hold office. Upon close of nominations, the Secretary-Treasurer will supervise the vote, by voice or a show of hands in case of a single slate, by secret ballot if nominations are contested. The election of officers will be settled by a simple majority of members present and voting at the annual business meeting, and in case of a tie, by the President. The Secretary-Treasurer incumbent at the start of the election will certify the results of the election, and cause them to be published both in the Society's journal and on the Society's website.

ARTICLE VIII     Journal

The Society publishes a journal known as the Transactions of the Charles S. Peirce Society: A Quarterly Journal in American Philosophy. The scope of the journal incorporates the purpose of the Society as given in Article I above. The Editor(s) will have control of the contents of the journal consistent with the purpose of the Society. The Editor(s) may appoint such editorial consultants as are needed to ensure high standards of scholarship for articles accepted for publication. The journal will publish such official notices of the Society as the Executive Committee may require from time to time.

Editors of the journal shall be members of the Society who are appointed by and serve at the pleasure of the Society, acting through its Executive Committee by 2/3 majority vote. In performance of this function, the Executive Committee shall consult the Fellows of the Society.

The title page of the journal shall include the journal's name, the fact that it is published by the Society, a list of the present officers of the Society, the present Editor(s), the current editorial consultants, the Fellows of the Society, a recognition of Frederick Harold Young as Founder of the Society, a statement of purpose which will be Article I above, a list of sustaining members and institutions (space permitting), and information concerning membership and subscription.

ARTICLE IX     Annual Essay Contest

The Society shall organize each year an essay contest intended to encourage graduate students and recent Ph.D. degree holders to submit a high-quality research paper on any aspect of Charles S. Peirce's work. The Secretary-Treasurer shall be responsible for the timely mailing of flyers announcing the contest, for setting the submission deadline, for circulating blind submissions to the jury, and for tallying the votes of the jury. The jury shall consist of all available members of the Executive Committee except the Secretary-Treasurer, and may include Society Fellows. The essay contest winner shall receive a monetary prize the amount of which is set by the Executive Committee, shall be invited to present the essay at the annual meeting of the Society, and shall be allowed to submit it for publication in the Society's journal. The Executive Committee shall set the contest rules and may decide not to make an award in any given year.

ARTICLE X     Archives of Records

Records pertaining to the Society's history, business, deliberations, and activities shall be collected and preserved physically in an archival depository the location of which shall be decided by the Executive Committee. The Secretary-Treasurer will be responsible for collecting current records, while the other officers, members of the Executive Committee, Fellows, and committee chairs are expected to provide copies of their own records in suitable format. Preservation and cataloging of the archives will be the responsibility of the host institution. Access to the archives will be granted with or without restrictions to any person who applies for it in writing only after the Executive Committee's approval has been secured and its terms communicated to the host institution. Access to sensitive materials such as correspondence dealing with matters of persons will be restricted. Such items as the Society's constitution and its amendments, meeting minutes, committee reports, business correspondence, contracts, members' petitions, financial records, programs of meetings organized in the name of the Society, Peirce Contest essays, ought to be deposited, preferably in original form, in the archives.

ARTICLE XI     Amendments

Amendments to this constitution may be proposed by the Executive Committee, or by petition of any five members. Motions to amend shall be circulated among the membership at least six weeks prior to the annual business meeting. Friendly amendments to these motions may be submitted either by mail or email to the Secretary-Treasurer before the business meeting or at the meeting itself. Amendments shall be adopted by a majority vote at the annual business meeting, unless a mail or email ballot is requested. In the latter case, a majority of those members replying within one month of the ballot mailing shall decide the issue. No further amendments may be proposed between the time a motion to vote is approved and the completion of that vote. Amendments will be rejected in case of a tie.

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